Expenditure process

Our budget expenditure process starts at raising a need through preparing and submitting a requisition; upon approval by  Finance and Operation Associate and Executive Director, a requisitioning officer prepares a budget which  upon approval by Line Manger, Finance and Operation Manager and Executive Director, a Local Purchase Order is sent to the approved supplier and after the items have been delivery a requisitioning Officer prepares a Budget Expenditure Summary (BES) and submit it to the Line Manager and Finance and Operation Manager and Executive Director for auditing processes. Budget Expenditure Summary (BES) includes: Bank Payment Voucher, Expenditure form, Payment Receipt, Tax Invoice, Delivery Note, , Good Received Note, Local Purchase Order,a copy of cheque, Response to Request for Quotation/Internal Request for Quotation,Budget Request Form, Bid Tabulation and a copy of cheque.